Landscape
Landscape design
Price the design fee flat or by the hour from your price book. The client e-signs through a private link, which issues the deposit invoice automatically, and you share the plan in their portal.
From the first walk-through to the final invoice.
Five jobs the software does, in the order your jobs actually happen. Everything feeds everything else, so you enter it once.
HIGH DESERT LANDSCAPES
Sales
Leads
Estimates
Clients
Production
Schedule
Jobs
Payroll
Money
Invoices
Contracts
Payments
Reports
Profit Advisor
Setup
Templates
Price Catalog
Crew
Settings
Sample estimate EST-0142, Hillcrest patio and seat wall: 4 priced line items totalling $18,400 with a $9,200 deposit due on acceptance. The internal columns, hidden from the client, show an estimated cost of $13,600 and a projected gross profit of $4,800, 26.1 percent.
Estimating
Price it from your book, not a national average.
- A price book of your materials, your labor rates, your markups. The numbers your market actually bears.
- Assemblies price whole scopes in one pick: paver patio, seat wall, low-voltage lighting run.
- Once the AI estimator is connected, describe a job in plain words and it drafts the estimate from your own catalog and templates. Anything it can't match is flagged for you to price.
- The estimate becomes the job budget, so the number you bid is the number the job answers to.
Winning the job
Signed on their phone, deposit invoice on the spot.
- A private client portal where the proposal reads like a document, not a spreadsheet.
- E-sign at their kitchen table, on their phone. No printing, no scanning, no chasing.
- The deposit invoice is created the moment they sign. Once you connect Stripe, they can pay it by card.
- Sending a proposal moves the lead to Proposal Sent, and a client signing online moves it to Won.
Running the build
The schedule, the crew, and the weather in one view.
- The crew schedule sits next to the forecast for each jobsite, so rain risk on pour day shows up Monday, not Thursday morning.
- Crews clock in from the truck, on the job they're standing on. Hours land on the job the same day.
- Change orders get priced and approved before the extra work starts, and the handshake becomes a line item.
- The crew side is deliberately small: clock in, clock out, today's jobs, a site photo. If they can text, they can run it.
Sample job cockpit JOB-0142, Hillcrest patio and seat wall, in progress: revised contract $19,650, true cost to date $14,824, gross profit to date $4,826 at 24.6 percent, invoiced and paid in full. Labor is at 98 percent of its budget and materials and other costs at 106 percent.
Knowing your money
Margin you can trust before the final invoice.
- Burdened labor costing: what an hour really costs you, with wages, taxes, comp, and overhead built in.
- When the crew clocks out, those hours are already costed on the job with your labor burden. Nobody retypes a timesheet.
- Payroll-ready hours export and reports your accountant can live with.
- Your home board marks every job in progress Steady, Watch, Slipping or Over budget, and says why in one plain sentence.
Keeping it growing
The steady work stays steady.
- Maintenance contracts draft their monthly or quarterly invoices on their own, and you send the batch in one tap.
- Every estimate and invoice you email lands on that client's timeline by itself.
- Seven exports for your accountant: invoices, payments, clients, job costing, price book, weekly payroll and payroll by job.
From the first call to the last report.
Every step works off the same numbers. The estimate becomes the budget, the crew's hours land on it, and the invoices come off it. Your client follows their side in the portal.
One set of numbers
Every step reads from and adds to the same job.
- Price book
- Contract
- Budget
- Hours
- Cost
- Invoiced
- Paid
- Profit
The job, step by step
Lead
The first call, logged once
A new lead is logged once, and its estimate starts from it.
Estimate
Your price book and assemblies
Priced from your own price book and assemblies, with production rates in hours per unit. Cost and margin stay on your side.
Proposal
E-signed by the client
The client reads it and e-signs through a private link or their portal.
Deposit invoice
Issued when they sign
Signing issues the deposit invoice automatically.
Job budget
Dollars and field hours
The signed estimate becomes the job's budget, in dollars and field hours.
Schedule
Visits, with rain risk flagged
Visits go on a schedule that flags rain risk. The client can confirm a visit, or ask for another day, from the portal.
Crew clock
By job, on their phones
Crews clock in and out by job on their phones. Drive, load and shop time stay apart from site hours.
Job costing
Burdened labor, at clock-out
When the crew clocks out, their hours land against the budget at your burdened labor rate.
Change orders
Priced and approved on the job
Extras are priced and approved on the job. Approval raises the contract and the budget together.
Invoices
What's left to bill
A draft invoice shows what's left to bill on the contract and adds it in one tap.
Payments
Recorded on each invoice
The office records each payment against its invoice.
Reports
Payroll hours, job profit
Hours export payroll-ready, and the job profit report leaves sales tax out.
Your client’s portal
Their side of the same job, the whole way round.
- Signs, and gets the deposit invoice
- Confirms visits, or asks for another day
- Sees the photos you share
- Invoices, receipts, statement
- Messages
- Documents
Maintenance contracts
Recurring work bills from one contract. Each period’s invoice is drafted for you.
Every line of work, on one set of books.
Each trade prices in its own unit and runs at its own production rate. Here is how the one price book, crew clock and client portal handle each of them.
Hardscape
Pavers and patios
Build the patio from an assembly: base, bedding, pavers and labor at your own production rate per square foot. The client sees each line and its price. Cost and margin stay on your side of the screen.
Landscape
Full landscape installs
Crews clock in and out by job on their phones, with drive, load and shop time kept apart from site hours. You choose which progress photos the client sees in their portal, and hours export payroll-ready.
Hardscape
Retaining walls
Price walls by the square foot of face, with drainage rock and fabric on the same estimate. Once it is a job, crew hours land against the budget the day they are clocked.
Landscape
Synthetic turf and putting greens
Turf and base prep price by the square foot. The schedule flags rain risk on install day, and the client confirms the visit, or asks for another day, from their portal.
Hardscape
Natural stone and masonry
Stone sets slower than block. Give each stone assembly its own production rate so the bid carries the hours your masons really take, then watch burdened labor against it on the job.
Lighting
Low-voltage lighting
Fixtures priced each and wire by the linear foot, straight from your price book. Save your usual lighting package as an assembly and drop it onto any patio or wall estimate.
Hardscape
Outdoor kitchens and pergolas
Kitchens and pergolas change mid-build. Price the change order on the job and mark it approved when the client agrees, before the extra work starts. Approval raises the contract and the budget together.
Maintenance runs on the same books. Set up the contract once, and each period’s invoice is drafted for you.
Illustrative photos
See your own numbers in it.
A person activates your Yardro within one business day.
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